Assisting with establishing, maintaining and terminating fund, managed business and other corporate structures, and should liaise with clients to build direct relationships;
Managing client needs and expectations, ensuring a pro-active and responsive personal service is given at all times;
Participating in client meetings, for your allocated clients as appropriate;
Maintaining accurate statutory records and updating computer database and electronic records;
Checking and reviewing client structures’ constitutive documents to ensure the services provided by FFSL are compliant with the terms therein;
Compliance with internal processes, guidelines and best practices according to regulatory requirements and company policy;
Co-ordination of director and shareholder meetings, including agenda and board pack preparation, facilitation and attendance of meetings, and timely and accurate recording of the minutes of such meetings;
Preparing and processing bank transfer instructions, including any cash management requirements, and maintenance of any payment or invoice trackers;
Preparing and processing investor capital calls, distributions, subscriptions and redemptions;
Facilitation and ensuring timely management of investment acquisitions and disposals;
Facilitation of investor reporting e.g. circulation of financial statements, NAV reports, Investment Adviser updates etc.;
Undertaking client periodic reviews to assist compliance as needed;
Being aware of and being able to advise (with oversight from your Senior Manager/Director) on CDD requirements for investors and clients;
Maintaining board meeting trackers, template agendas and actively managing the board meeting process for your clients;
Ensuring timely and accurate recording of your time for billing purposes and assisting trainees as needed in the team;
Being able to share your knowledge and train new starters or junior staff on the clients you are responsible for and our internal procedures;
Maintaining compliance with, and awareness of all FFSL procedures, and any applicable Group applicable procedures, at all times and assisting in promoting a positive compliance culture in the team;
Providing administrative support to more senior colleagues as required;
Producing accurate work within industry standard, or agreed timeframes; and
Any other duties that may be deemed appropriate to this role.
Technical knowledge & skills required
Proficient in minute writing;
Excellent attention to detail;
Strong time management and organisational skills;
Willingness to study for a further professional qualification;
Excellent interpersonal skills and ability to communicate effectively with clients and colleagues at all levels; and
Ability to work under pressure and meet deadlines.
Experience / Qualifications
Educated to at least A Level standard;
High level of general competency in Microsoft Office e.g. Word, Excel, and Outlook;
Hold the CLTI Certificate in Fund Administration or equivalent level professional qualification;
Ideally 3-5 years of demonstrable funds experience, preferably with some knowledge or exposure to fund and corporate structures, SPV administration, or 3 years of relevant financial services experience.​
IT Skills
High level of general competency in Microsoft e.g. Work, Excel, and Outlook.