Senior Fund Administrator

Key responsibilities:

  • Assisting with establishing, maintaining and terminating fund, managed business and other corporate structures, and should liaise with clients to build direct relationships;
  • Managing client needs and expectations, ensuring a pro-active and responsive personal service is given at all times;
  • Participating in client meetings, for your allocated clients as appropriate;
  • Maintaining accurate statutory records and updating computer database and electronic records;
  • Checking and reviewing client structures’ constitutive documents to ensure the services provided by FFSL are compliant with the terms therein;
  • Compliance with internal processes, guidelines and best practices according to regulatory requirements and company policy;
  • Co-ordination of director and shareholder meetings, including agenda and board pack preparation, facilitation and attendance of meetings, and timely and accurate recording of the minutes of such meetings;
  • Preparing and processing bank transfer instructions, including any cash management requirements, and maintenance of any payment or invoice trackers;
  • Preparing and processing investor capital calls, distributions, subscriptions and redemptions;
  • Facilitation and ensuring timely management of investment acquisitions and disposals;
  • Facilitation of investor reporting e.g. circulation of financial statements, NAV reports, Investment Adviser updates etc.;
  • Undertaking client periodic reviews to assist compliance as needed;
  • Being aware of and being able to advise (with oversight from your Manager/Director) on CDD requirements for investors and clients;
  • Maintaining board meeting trackers, template agendas and actively managing the board meeting process for your clients;
  • Ensuring timely and accurate recording of your time for billing purposes and assisting trainees as needed in the team;
  • Being able to share your knowledge and train new starters or junior staff on the clients you are responsible for and our internal procedures;
  • Maintaining compliance with, and awareness of all FFSL procedures, and any applicable Group applicable procedures, at all times and assisting in promoting a positive compliance culture in the team;
  • Providing administrative support to more senior colleagues as required;
  • Producing accurate work within industry standard, or agreed timeframes; and
  • Any other duties that may be deemed appropriate to this role.

Technical knowledge & skills required:

  • Proficient in minute writing;
  • Attention to detail;
  • Strong time management and organisational skills;
  • Willingness to study for professional qualifications;
  • Excellent interpersonal skills and ability to communicate effectively with clients and colleagues at all levels; and
  • Ability to work under pressure and meet deadlines.

Experience / Qualifications:

  • Educated to at least A Level or equivalent (with professional qualifications or experience);
  • Ideally 3-5 years of demonstrable funds experience, preferably with some knowledge or exposure to fund and corporate structures, SPV administration, or 5 years of relevant financial services experience; and
  • A high level of general competency in Microsoft Office e.g. Word, Excel, Outlook and O365.