Client File Reviewer, Funds

Principle Responsibilities

  • Carry out initial, periodic or ad hoc reviews on client entities in accordance with the client review schedule or as otherwise required;
  • Identify and record action points where remedial tasks may be required;
  • Liaise with administrators whilst completing reviews and assist with queries they may have in connection with completing action points;
  • Wherever possible complete minor remediation tasks that may not require the input of administrators;
  • Maintain a record of action points identified and monitor completion progress;
  • Provide a weekly report on the number of reviews completed and the progress on completion of action points;
  • Report to the Fairway Group division heads any trends identified in the remedial action points identified;
  • Assist the Head of Compliance with any changes or improvements that may be made to the client review process; and
  • Other related projects as assigned and other duties that may be deemed appropriate to this role.

General Responsibilities

  • Develop and maintain good relations with other staff members;
  • Ensure all work is conducted in accordance with internal procedures;
  • Maintain the highest standards of confidentiality and security in terms of client affairs and records;
  • Monitor performance against personal and developmental targets;
  • Identify areas where further training for staff may be beneficial and bring these to the attention of the Fairway Group division heads and Head of Compliance, as required;
  • Maintain a record of Continuing Professional Development activity undertaken during each year;
  • Undertake anti money laundering training as required by internal procedures; and
  • Maintain an awareness of trust, company and TCB / FSC regulatory and compliance related legislation and guidance in general.

IT Skills

  • The role will involve intermediate experience of:
  • Microsoft Office – mainly Word, Excel and Outlook;
  • General client database software; and
  • any other IT system deemed to be necessary for the role.


  • Methodical with excellent attention to detail;
  • Self-motivated, adaptable and flexible in approach to the work;
  • Resilient and tenacious approach to challenges;
  • Good organisational skills and able to organise their time effectively; and
  • A team player and confident communication skills when dealings with others.

Professional Qualifications and Minimum Relevant Experience:

  • Minimum 5 years’ experience in a trust/funds business environment;
  • Previous experience in a file reviewer role;
  • Good understanding of trust, company and fund administration and relevant legislation;
  • Good understanding of regulatory and anti-money laundering legislation and guidance as applicable to trust and funds company business clients; and
  • Relevant professional qualification (preferred).